Why a Meeting Room Matters for Your Client Meetings
Bethany Kirby - Office Expert at Shelley Offices. Luxury serviced offices and coworking space located in the heart of Borehamwood, Hertfordshire.
Published 19th August 2025
Let’s face it, where you meet your clients says a lot about your business. Whether you’re just starting out or managing a well-established company, having the right meeting environment can make a big difference not just in how you're perceived, but also in how productive and successful those meetings are.
Instead of relying on noisy cafés or back-to-back video calls, a dedicated meeting space allows you to be more intentional, professional, and in control. In this blog, we’ll explore the key reasons why meeting rooms matter and how Shelley Offices in Hertfordshire can help.
Impress Clients with a Dedicated Meeting Room
First impressions count. Meeting in a professional environment signals that you’re organised, serious about your work, and respectful of your client’s time.
From the moment your client walks into a clean, well-equipped space, they’re likely to feel more confident in your ability to deliver.
“Feedback from clients both past and present say that the meeting room & boardroom are fabulous”
–Jeremy Freeman, Local Guide, Hertfordshire
Dedicated meeting rooms eliminate the unpredictability of cafés or noisy co-working corners and allow you to focus purely on your discussion whether you're pitching an idea, closing a deal, or simply building rapport.
Ensure Privacy and Professionalism
Many client meetings involve sensitive topics. Whether you're discussing contracts, financials, staffing, or strategic plans, privacy is essential and not something you can guarantee in a public space or open-plan office.
Certain industries, in particular, require a secure and confidential setting:
- Legal professionals: Reviewing client case files or holding mediation sessions
- Financial advisors: Discussing investment portfolios, pensions, or estate planning
- HR consultants: Conducting interviews, grievance hearings, or performance reviews
- Healthcare providers or therapists: Holding confidential client consultations
A proper meeting room ensures a quiet, enclosed space where sensitive conversations can happen without distractions and with full discretion.
What Tools Do You Need to Succeed?
A successful meeting isn’t just about having the right people in the room it’s also about having the right tools at your fingertips. The right tech and amenities can help make your meetings more engaging, productive, and professional.
Here’s what many businesses look for in a functional meeting space:
- Large HD screen or projector – Ideal for investor pitch decks, virtual walkthroughs, or hybrid meetings
- HDMI & USB-C adapters – Plug-and-play compatibility with all devices
- Conference call speakerphones or video conferencing setup – For seamless hybrid and remote collaboration
- Flipcharts and whiteboards – Perfect for team brainstorming, planning workshops, or coaching sessions
- Reliable high-speed internet – Essential for accessing cloud files or running demos
- Support services – Access to printing, scanning, admin support, receptionist greeting service
- Comfort features – Climate control, ergonomic chairs, refreshments, and breakout space for informal chats
When you're equipped properly, you can focus on the meeting itself.
Flexible Booking Options
Not every business needs a full-time office and the same goes for meeting rooms. One of the advantages of modern office environments is the ability to book on your terms.
Whether you need a space for:
- An hour to conduct a quick interview
- A half-day strategy workshop
- A full-day client session with refreshments and presentations
Many providers now offer flexible booking options. Some also include support services or catering as optional add-ons, helping you create a bespoke experience depending on the occasion.
Building Stronger Client Relationships
In-person meetings remain one of the most powerful ways to build rapport and trust with your clients.
Having a calm, neutral, and professional environment gives you the opportunity to:
- Read body language
- Share visual materials easily
- Encourage open discussion
- Create a collaborative atmosphere
When you consistently meet in a professional space, it also sends a message: that you’re invested in the relationship and value face-to-face communication.
Meeting Rooms Available at Shelley Offices, Hertfordshire
At Shelley Offices, we provide modern, professional spaces tailored to help businesses meet with confidence. Our spaces are designed for flexibility, productivity, and privacy, and are available on-demand without the need for a long-term lease.
Meeting Room
- Size: Suitable for up to 4 people
- Best for: 1-to-1 meetings, interviews, small team discussions
Features:
- High-speed Wi-Fi
- Optional refreshments & printing
- Comfortable seating
- Whiteboard
- Telephone
Privacy: Fully enclosed space with sound insulation
Booking: Available by the hour, half-day, or full day
Boardroom
- Size: Accommodates up to 10 people comfortably
- Best for: Team meetings, presentations, client briefings, group workshop
Features:
- Large HD screen with HDMI/USB-C connectivity
- Whiteboard & flipchart
- Video conferencing setup
- Climate control
- Refreshments and catering options
- Privacy: Fully enclosed, secure, and soundproofed
- Booking: Hourly, half-day, or full-day rental options